Butler County, Ohio — Tax Sale & Surplus Procedure

Local operations layer. The legal framework (redemption periods, surplus rights, statutes, case law) lives on the parent page → ohio. This page covers how Butler County actually runs it. Legal information, not legal advice. Last verified: 2026-06-02.

C0. Identity

  • County seat: Hamilton, OH
  • Population: approx. 390,345 (2020 Census)
  • Recording unit: county
  • FIPS: 39017
  • Parent legal framework: ohio
  • Note: Butler County is Ohio’s fifth-most populous county, located in southwest Ohio (Cincinnati metro area). County offices are split between the Administration Building at 130 High Street (Auditor, Recorder) and the Government Services Center at 315 High Street (Treasurer, Clerk of Courts).

C1. Local Tax Sale

Judicial / Mortgage Foreclosure Sheriff Sales (online platform)

  • Conducts own sale? Yes — the Butler County Sheriff conducts judicial foreclosure (mortgage and tax) sales under court order.
  • Platform: Sales are conducted exclusively through the state-designated online auction system at https://butler.sheriffsaleauction.ohio.gov (branded “Butler County Ohio Foreclosure Site”). This is the RealAuction platform (Ohio state contract vendor). Source: https://www.butlersheriff.org/general-info/sheriff-sales/ (retrieved 2026-06-02).
  • Sale calendar: Sales are held on a rolling basis as cases mature through Butler County Common Pleas Court; there is no single annual sale date for judicial foreclosures. Sales are advertised in the Hamilton Journal and/or Middletown Journal on Sundays for three consecutive weeks prior to each auction date. Unsold properties return to auction two weeks later unless the court orders otherwise. Source: https://www.butlersheriff.org/general-info/sheriff-sales/ (retrieved 2026-06-02).
  • Next known sale: [needs_verification — check https://butler.sheriffsaleauction.ohio.gov for the current calendar; the platform page returned 403 on 2026-06-02.]
  • Deposit requirements:
    • Tax Sales: Down payment equals the amount of taxes and costs at time of sale (see RealAuction website for parcel-specific amounts).
    • Non-Tax Sales (creditor foreclosures): Third-party bidders must provide a down payment as follows:
  • Balance / payment timeline: After the plaintiff’s attorney files the Confirmation of Sale (at least 30 days from the sale date), the purchaser must pay the remaining balance within 30 days via certified check or cashier’s check, plus conveyance and recording fees. Failure to pay results in forfeiture of the deposit. Source: https://www.butlersheriff.org/general-info/sheriff-sales/ (retrieved 2026-06-02).
  • Minimum bid (tax sales): The minimum opening bid equals the taxes and associated costs at the time of sale. (Statutory floor: see ohio §1 and R.C. 5721.19 — auditor’s fair-market value or total taxes/costs/charges, whichever is greater.)
  • Minimum bid (non-tax/mortgage foreclosure sales): Two-thirds of the appraised value unless the court directs otherwise (R.C. 2329.20). See ohio §4.
  • Bidder note: Ownership does not transfer until confirmation of sale is filed, full payment is received, and the deed is delivered. Source: https://www.butlersheriff.org/general-info/sheriff-sales/ (retrieved 2026-06-02).
  • Delinquent list location: The Delinquent Tax List is maintained by the Butler County Auditor and is available as a downloadable CSV (updated 2026-06-01 as of retrieval date) at: https://auditor.bcohio.gov/real_estate/real_estate_reports/index.php Source: https://treasurer.bcohio.gov/treasurers_office/delinquent_taxes/foreclosure.php (retrieved 2026-06-02).

Tax Lien Certificates (R.C. 5721.30+)

  • [needs_verification — Butler County’s tax lien certificate sale structure (retail bid-down vs. bulk/institutional; frequency; annual date) was not confirmed from a directly retrieved primary source. Contact the Butler County Treasurer at (513) 887-3181 or https://treasurer.bcohio.gov to confirm whether Butler County conducts annual certificate auctions and the format. See ohio §1 for the statewide statutory framework under R.C. 5721.30+.]

Forfeited Land Sale (Auditor’s Sale, R.C. Ch. 5723)

C2. Local Redemption → framework: right-of-redemption

  • Where to redeem (pre-foreclosure / pre-confirmation): Pay all delinquent taxes, penalties, interest, assessments, and costs to the Butler County Treasurer’s Office:
  • Process: The foreclosure process requires full payoff of taxes, court costs, fees, advertising costs, and sheriff’s costs via certified funds (cashier’s check, money order, or cash) before the confirmation of sale. Source: https://treasurer.bcohio.gov/treasurers_office/delinquent_taxes/foreclosure.php (retrieved 2026-06-02).
  • Post-sale (pre-confirmation) redemption: The owner may redeem any time before the court enters a confirmation of sale by paying all amounts owed plus costs (R.C. 5721.25). After confirmation, the equity of redemption is extinguished. See ohio §2.
  • Payment plans: Available for past-due taxes through the Treasurer’s Office (form 8464); contact (513) 887-3181. Source: https://treasurer.bcohio.gov/ (retrieved 2026-06-02).
  • Local fees: Standard Ohio statutory penalties and interest apply; no locally enacted surcharges beyond state defaults identified.
  • Deviations from state default: None identified. Standard Ohio framework applies; see ohio.
  • Redemption contact:

C3. Local Surplus / Excess Proceeds → framework: surplus-funds

Judicial Foreclosure Surplus

▸ For Investors / Operators — All Butler County judicial and tax foreclosure sales are fully online via the state-contracted RealAuction platform at butler.sheriffsaleauction.ohio.gov. Tax sales open at the taxes-and-costs amount (not two-thirds of appraised value, which applies only to mortgage foreclosure sales). Deposit tiers for non-tax sales run from $2,000 to$10,000 depending on appraised value; the remaining balance is due within 30 days of the plaintiff’s attorney filing confirmation of sale. Deed does not deliver until full payment is received and confirmed. Butler County is notable for a dual surplus track — check both the Clerk of Courts “Foreclosure Funds Due To Defendant” portal (315 High Street, 5th Floor, Hamilton; (513) 887-3278) and the Auditor’s Excess Proceeds List before assuming funds are absent. The Butler County Land Reutilization Corporation may receive parcels under R.C. 323.78 without a public sale; any surplus on those transfers must be delivered to the County Treasurer within 45 days.

▸ For Former Owners — Former owners have three years from the date the treasurer receives residue funds to demand payment (R.C. 5721.20); for forfeited-land (auditor’s sale) excess proceeds, the deadline is one year from the auditor’s sale date (R.C. 5723.11). Check both the Auditor’s published Excess Proceeds List (files.bcohio.gov/s/xCepSTTo8SfnS5o) and the Clerk of Courts Foreclosure Funds portal for court-held judicial foreclosure residue. The Auditor’s Finance Division contact for claims is Jennifer Manning (513-887-3156; Jennifer.Manning@bcohio.gov); a claim form is available at files.bcohio.gov/s/bnSJ8fMPBoEWPjn. Ohio statewide unclaimed funds are also searchable at missingmoney.com.

C4. Offices & Contacts

OfficeOfficeholder / StaffAddressPhoneURL
Treasurer / Tax Collector315 High Street, 10th Floor, Hamilton, OH 45011(513) 887-3181https://treasurer.bcohio.gov/
Auditor (Delinquent List / Forfeited Land / Surplus)130 High Street, 3rd Floor, Hamilton, OH 45011513-887-3154https://auditor.bcohio.gov/
Clerk of Courts (Common Pleas)315 High Street, 5th Floor, Hamilton, OH 45011(513) 887-3278https://clerkofcourts.bcohio.gov/
Recorder / Register of DeedsDanny N. Crank130 High Street, 2nd Floor, Hamilton, OH 45011513-887-3192https://recorder.bcohio.gov/
Sheriff (judicial foreclosure sales)Richard K. Jones705 Hanover Street, Hamilton, OH 45011513-785-1000 (Admin); 513-785-1284 (Sheriff Sales)https://www.butlersheriff.org/

Key email contacts:

Sheriff Sales Unit staff (civil division):

[needs_verification — current Treasurer and Clerk of Courts officeholder names were not confirmed from a retrieved primary source as of 2026-06-02; contact offices directly to confirm current elected officials.]

C5. Local Procedure Notes

  • Online-only sheriff sales via state RealAuction platform: All Butler County foreclosure sales (tax and non-tax) are conducted online at https://butler.sheriffsaleauction.ohio.gov — the same state-contracted RealAuction platform used by multiple Ohio counties (compare https://franklin.sheriffsaleauction.ohio.gov for Franklin County). Source: https://www.butlersheriff.org/general-info/sheriff-sales/ (retrieved 2026-06-02).

  • Advertising in local newspapers: Sale notices run in the Hamilton Journal and/or Middletown Journal on Sundays, minimum three weeks in advance. This satisfies the R.C. 5721.18(B) publication requirement. See ohio §5 and §6. Source: https://www.butlersheriff.org/general-info/sheriff-sales/ (retrieved 2026-06-02).

  • Tax sale minimum bid = taxes + costs (not appraised value): For tax-initiated sheriff sales, the minimum opening bid equals the taxes and associated costs — not two-thirds of appraised value (the two-thirds floor applies only to non-tax/mortgage foreclosure sales). This is consistent with R.C. 5721.19 and is confirmed in Butler County’s published sale rules. Source: https://www.butlersheriff.org/general-info/sheriff-sales/ (retrieved 2026-06-02).

  • Confirmation of sale — 30-day window: The plaintiff’s attorney files the Confirmation of Sale at least 30 days after the auction date. The purchaser then has 30 days from the confirmation to pay the remaining balance. See ohio §5 regarding Ohio’s confirmation-of-sale procedure. Source: https://www.butlersheriff.org/general-info/sheriff-sales/ (retrieved 2026-06-02).

  • Forfeited land sale — Auditor conducts in-person: Unlike the sheriff sales (fully online), the Butler County forfeited-land (auditor’s) sale under R.C. Ch. 5723 is conducted in-person at the Auditor’s Office. Source: https://auditor.bcohio.gov/real_estate/taxes/forfeited_land_sale/index.php (retrieved 2026-06-02).

  • Dual-track surplus filing: Butler County is notable for routing excess proceeds through both the Clerk of Courts (for judicial foreclosure residue per R.C. 5721.20) and the Auditor’s Finance Division (for other unclaimed county funds). Claimants should check both: the Clerk’s “Foreclosure Funds Due To Defendant” portal and the Auditor’s Excess Proceeds List. Source: https://clerkofcourts.bcohio.gov/ (retrieved 2026-06-02); https://auditor.bcohio.gov/finance/excess_proceeds_unclaimed_funds/index.php (retrieved 2026-06-02).

  • Land bank (Butler County Land Reutilization Corporation): Butler County has a county land reutilization corporation. Properties may be transferred directly to the land bank without a public sale under R.C. 323.78 (expedited board-of-revision abandoned-land path). If the land bank later resells for more than the tax debt plus costs, the excess must be delivered to the County Treasurer within 45 days (R.C. 323.78). See ohio §0 and land-bank-direct-transfer for Tyler exposure on this path. Source: R.C. 323.78 — https://codes.ohio.gov/ohio-revised-code/section-323.78

  • Deed types: Sheriff sales produce a sheriff’s deed (no warranty); auditor’s sales produce an auditor’s deed (no warranty). Both convey only the foreclosed or forfeited interest. Title insurance and quiet-title action are often required; see ohio §7.

C6. Records Access

Sources for C6:

C7. Meta

sources:

needs_verification:

  • Current Treasurer and Clerk of Courts officeholder names — not confirmed from a retrieved primary source; confirm at https://treasurer.bcohio.gov/ and https://clerkofcourts.bcohio.gov/.
  • Upcoming sheriff sale dates — https://butler.sheriffsaleauction.ohio.gov returned 403 on 2026-06-02; check the platform directly for current calendar.
  • Tax lien certificate sale structure for Butler County (retail bid-down vs. bulk/institutional; annual date; registration form) — not confirmed from a retrieved primary source; contact Treasurer at (513) 887-3181.
  • Specific claim form name and URL for judicial-foreclosure surplus at the Butler County Clerk of Courts — the dedicated “Foreclosure Funds Due To Defendant” sub-page returned 404 on 2026-06-02; contact (513) 887-3278 or clerkmail@butlercountyohio.org for current form and process.
  • Deposit and payment terms, and bidder eligibility restrictions for the Butler County Auditor’s forfeited-land sale — not detailed on the retrieved page; confirm at https://auditor.bcohio.gov/real_estate/taxes/forfeited_land_sale/index.php or call 513-887-3154.
  • Whether Butler County Common Pleas has local civil rules governing sheriff sale confirmation timelines or other procedures beyond state defaults in R.C. 2329.x.
  • Third-party surplus-recovery-agent rules (fee cap, licensing, assignability of the R.C. 5721.20 residue claim) — no Butler County-specific local ordinance found; governed by state law as flagged in ohio needs_verification.

cross_links: ohio, right-of-redemption, surplus-funds, third-party-recovery-rules, tyler-v-hennepin-county, harrison-v-montgomery-county, us-bank-trust-v-cuyahoga-county, land-bank-direct-transfer, sheriff-sale, treasurer-sale, due-process-notice, bankruptcy-automatic-stay, federal-tax-lien-redemption, heirs-property, mortgagee-redemption, deficiency-judgment

changelog:

  • 2026-06-02 — Initial population. Sourced from Butler County Treasurer (delinquent tax foreclosure process, excess proceeds program, payment portal), Butler County Sheriff’s Office (sale platform confirmed as RealAuction at butler.sheriffsaleauction.ohio.gov, deposit tiers, confirmation timeline, advertising in Hamilton Journal / Middletown Journal), Butler County Auditor (forfeited land sale: 2026 tentative date Aug 13; excess proceeds/unclaimed funds: Jennifer Manning contact, claim form URL, excess proceeds list URL), Butler County Clerk of Courts (address, phone, Foreclosure Funds Due To Defendant service), and Butler County Recorder (Danny N. Crank, deed search portal). Sheriff identified as Richard K. Jones. Recorder identified as Danny N. Crank. Treasurer officeholder name not confirmed. Clerk officeholder name not confirmed. Some pages (RealAuction, Clerk surplus sub-page) returned 403/404; flagged needs_verification.

▸ For Investors / Operators — All Butler County judicial and tax foreclosure sales are fully online via the state-contracted RealAuction platform at butler.sheriffsaleauction.ohio.gov. Tax sales open at the taxes-and-costs amount (not two-thirds of appraised value, which applies only to mortgage foreclosure sales). Deposit tiers for non-tax sales run from $2,000 to$10,000 depending on appraised value; the remaining balance is due within 30 days of the plaintiff’s attorney filing confirmation of sale. Deed does not deliver until full payment is received and confirmed. Butler County is notable for a dual surplus track — check both the Clerk of Courts “Foreclosure Funds Due To Defendant” portal (315 High Street, 5th Floor, Hamilton; (513) 887-3278) and the Auditor’s Excess Proceeds List before assuming funds are absent. The Butler County Land Reutilization Corporation may receive parcels under R.C. 323.78 without a public sale; any surplus on those transfers must be delivered to the County Treasurer within 45 days.

▸ For Former Owners — Former owners have three years from the date the treasurer receives residue funds to demand payment (R.C. 5721.20); for forfeited-land (auditor’s sale) excess proceeds, the deadline is one year from the auditor’s sale date (R.C. 5723.11). Check both the Auditor’s published Excess Proceeds List (files.bcohio.gov/s/xCepSTTo8SfnS5o) and the Clerk of Courts Foreclosure Funds portal for court-held judicial foreclosure residue. The Auditor’s Finance Division contact for claims is Jennifer Manning (513-887-3156; Jennifer.Manning@bcohio.gov); a claim form is available at files.bcohio.gov/s/bnSJ8fMPBoEWPjn. Ohio statewide unclaimed funds are also searchable at missingmoney.com.


Legal information only — not legal advice. This page describes legal procedures as they exist based on publicly available official sources retrieved on the date noted. Laws, procedures, deadlines, and office information change; verify everything against current primary sources before acting. If you are a property owner, investor, or claimant, consult a licensed Ohio attorney. Nothing on this page creates an attorney-client relationship.